Presentation Form

In accordance with Procedural By-law 60/2023, if you wish to make a presentation to Council, you must complete this form. Additional information regarding appearing before Council can be found on our Connecting with Council webpage.

The following types of presentations shall provide information only and shall be heard at the beginning of a Council Meeting:

a) Presentations by groups or individuals on subjects that are within the jurisdiction or influence of local government, as determined by the Clerk and Chair;
b) Presentations by outside organizations providing information with no accompanying report or recommendations; and
c) Presentations recognizing achievements.

• Presentations at Council meetings will be limited to a maximum of ten (10) minutes, upon prior approval by the Chair, the presentation may extend beyond 10 minutes.
• A maximum of three (3) presentations will be permitted at a Council meeting.
• Presentations by an outside organization or individual shall not be permitted for the sole purpose of generating publicity or promotion.
• Presenters requesting specific financial assistance or services in-kind from Council shall be directed to the appropriate department for review.  A decision will not be made at the meeting where the presentation is heard.
• Presenters requesting specific action from the Municipality related to an operational issue shall be directed to the appropriate department for review.  A decision will not be made at the meeting where the presentation is heard.
• No presentations will be heard at a Committee of the Whole Meeting, unless determined by the Mayor in Consultation with the Clerk.

All attendees are required to follow Section 12 of Procedural By-law 60/2023, Duties of Attendees.

Council meetings at Town Hall may be video recorded and/or live streamed.

The submission of a request to make a presentation does not guarantee the request will be approved. The Office of the Municipal Clerk reserves the right to schedule or deny a request for a presentation, in accordance with the Procedural By-law.

Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Department, 56 Queen Street, Port Hope, ON  L1A 3Z9, 905-885-4544.